Your Complete
Hire-to-Retire
HR Solution

Automate every HR process from recruitment to retirement. Pothera HRMS eliminates paperwork, ensures 100% statutory compliance, and empowers your workforce—all from one intelligent platform.

1000+ Companies
100K+ Employees
80% Time Saved
100% Compliance
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The HR Challenge

Is Your HR Department Drowning
in Paperwork & Compliance Chaos?

Manual processes, scattered data, and compliance nightmares aren't just inefficient—they're costing your organization time, money, and talent.

📄

Manual Paperwork Overload

HR teams spend 60-70% of their time on administrative tasks: attendance sheets, leave applications, salary slips, reimbursements, and endless documentation. Zero time left for strategic initiatives.

Impact: HR professionals work as data entry clerks instead of talent strategists
⚠️

Compliance Violations & Penalties

PF, ESI, Professional Tax, Bonus, Gratuity, TDS—each with different deadlines, calculations, and filing requirements. Miss one deadline and face hefty penalties, legal notices, and audit risks.

Penalty Example: PF non-compliance = ₹10,000 + 12% interest monthly
🔍

No Real-Time Visibility

How many employees are on leave today? What's the overtime cost this month? Who's nearing their probation end date? Without centralized data, answering simple questions takes hours of Excel hunting.

Reality: Decisions made on outdated data = poor workforce planning
😫

Employee Frustration & Disengagement

Employees wait days for leave approvals, salary slips arrive late, loan requests get lost in emails. Every administrative delay chips away at employee satisfaction and productivity.

The Cost: Low engagement = 18% lower productivity + higher attrition
The Solution

Meet Pothera HRMS

Complete HR & Payroll Automation. Hire to Retire.

An integrated cloud platform that automates every HR process, ensures 100% statutory compliance, and empowers employees with self-service tools—so your HR team can focus on people, not paperwork.

👥

Employee Management

Complete digital records from onboarding to exit

💰

Payroll Automation

Process payroll in one click with accuracy

🏝️

Leave Management

Automated approval workflows & balance tracking

🕐

Attendance & Shifts

Biometric integration with real-time sync

📊

Analytics Dashboard

Real-time workforce insights & reports

✅

Statutory Compliance

Auto-calculate PF, ESI, PT, TDS, Bonus

📱

Employee Self Service

Mobile app for leaves, payslips, claims

🔒

Security & Roles

User-level permissions & data encryption

Book a Free Demo of Pothera HRMS

Experience how Pothera HRMS simplifies HR and payroll—from hiring to retirement.

Schedule a personalized demo to see automated workflows, statutory compliance, and employee self-service in action, all on one powerful cloud platform.

Ask for a Demo

30 Minute Meeting
Core Capabilities

Everything You Need for Complete
HR & Payroll Management

👥 Employee Management

Complete Digital Employee Records

Maintain comprehensive employee profiles with all personal, professional, and legal documentation in one centralized system. Track career progression, certifications, performance, and more.

  • Personal & family details with document uploads
  • Employment history & job role tracking
  • Qualification, certification & skill management
  • Link employees to Department, Division, Branch, Project, Category
  • Asset assignment & custody tracking
  • Emergency contacts & medical information
🕐 Attendance & Biometric Integration

Real-Time Attendance with Biometric Sync

Seamlessly integrate with any biometric device. Auto-sync attendance data in real-time, calculate work hours, detect late-ins, early-outs, and overtime— all automatically.

  • Biometric device integration (all major brands supported)
  • Real-time attendance sync & monitoring
  • Shift rostering & flexible shift management
  • Automatic overtime calculation (OT rules engine)
  • Late-in, early-out, absent marking with alerts
  • Geo-fencing for field staff attendance
🏝️ Leave Management System

Automated Leave Workflows & Approvals

Configure unlimited leave types with custom accrual rules. Employees apply through mobile app, managers approve with one click, and balances update automatically. Zero paperwork.

  • Unlimited leave types (Casual, Sick, Earned, Comp-off, etc.)
  • Configurable accrual rules & carry-forward policies
  • Multi-level approval workflows
  • Leave balance tracking in real-time
  • Calendar integration showing team availability
  • Auto-encashment calculation on exit
💰 Payroll Automation

One-Click Payroll Processing with 100% Accuracy

Process payroll for 10 or 10,000 employees in minutes. Auto-fetch attendance, leaves, overtime. Calculate all statutory deductions. Generate pay-slips and bank files instantly.

  • Process payroll with single click
  • User-defined earnings & deductions (unlimited components)
  • Flexible processing periods (monthly, weekly, daily)
  • Loan & advance deduction automation
  • Arrear calculations & bonus processing
  • Bank transfer files (NEFT/RTGS formats)
  • Generate & email payslips automatically
✅ Statutory Compliance

100% Compliance with All Indian Labor Laws

Auto-calculate and file all statutory requirements: PF, ESI, Professional Tax, TDS, Bonus, Gratuity, LWF. System stays updated with latest rules and rates. Generate ready-to-file returns.

  • PF (Provident Fund) - ECR file generation
  • ESI (Employee State Insurance) - auto-calculation & returns
  • Professional Tax - state-wise rules configured
  • TDS on Salary - Form 16, 24Q compliance
  • Bonus Act - eligibility & calculation automation
  • Gratuity calculation on exit
  • Labour Welfare Fund (LWF) where applicable
📱 Employee Self Service Portal

Empower Employees with Mobile Self-Service

Give employees 24/7 access to apply leaves, download pay-slips, submit reimbursements, update personal details, and view company policies—all through mobile app or web portal.

  • Apply & track leave requests
  • View & download pay-slips (all months)
  • Check attendance, overtime & work hours
  • Submit expense reimbursements with photos
  • Request loans & advances
  • Update personal information & documents
  • View company announcements & policies
📋 Full & Final Settlement

Automated Exit Process & F&F Calculation

When an employee exits, automatically calculate all dues: pending salary, leave encashment, gratuity, bonus, notice pay recovery, and advance adjustments. Generate full & final statement in one click.

  • Automated F&F settlement calculation
  • Leave encashment as per policy
  • Gratuity calculation (Gratuity Act compliant)
  • Notice period recovery/payment
  • Loan & advance adjustments
  • Asset return tracking
  • Generate exit clearance forms
📊 Reports & Analytics Dashboard

Real-Time Workforce Intelligence

Interactive dashboards show headcount, attendance trends, leave patterns, overtime costs, attrition rates, and salary distribution. Export 50+ pre-built reports or create custom reports.

  • Executive HR dashboard with KPIs
  • Headcount analysis (department, location, designation)
  • Attendance & leave reports
  • Payroll registers & salary statements
  • Statutory compliance reports (PF, ESI, PT, TDS)
  • Cost center-wise expense analysis
  • Custom report builder with filters
Complete Module Suite

15+ Integrated Modules for
Every HR Function

📝

Recruitment & Onboarding

  • Job requisition management
  • Applicant tracking system
  • Interview scheduling
  • Offer letter generation
  • Digital onboarding checklist
  • Document collection & verification
⏰

Time & Attendance

  • Biometric integration
  • Shift scheduling & rostering
  • Overtime calculation
  • Late/early alerts
  • Geo-fencing for field staff
  • Work-from-home tracking
🏖️

Leave & Holiday Management

  • Unlimited leave types
  • Accrual & carry-forward rules
  • Multi-level approvals
  • Comp-off management
  • Holiday calendar
  • Leave encashment
💵

Payroll Processing

  • One-click payroll processing
  • User-defined salary components
  • Arrear & bonus calculations
  • Bank transfer files
  • Pay-slip generation & distribution
  • Cost center allocation
🏛️

Statutory Compliance

  • PF (ECR, Form 3A, 6A, 10, 12A)
  • ESI (Half-yearly returns)
  • Professional Tax (all states)
  • TDS (Form 16, 24Q)
  • Bonus & Gratuity
  • Labour Welfare Fund
💳

Loans & Advances

  • Employee loan requests
  • Approval workflows
  • EMI calculation & deduction
  • Interest calculation
  • Advance salary management
  • Recovery tracking
💰

Reimbursements & Claims

  • Travel & conveyance claims
  • Medical reimbursements
  • Food & entertainment claims
  • Mobile/internet allowances
  • Upload bills & receipts
  • Approval & payment tracking
📈

Performance Management

  • Goal setting & tracking
  • KPI/KRA management
  • Appraisal cycles
  • 360-degree feedback
  • Performance ratings
  • Increment & promotion workflows
🎓

Training & Development

  • Training calendar
  • Course catalog management
  • Nomination & approvals
  • Attendance tracking
  • Feedback & assessment
  • Certification management
📄

Document Management

  • Digital document repository
  • Employee document uploads
  • Offer letters & contracts
  • Certificates & qualifications
  • Expiry alerts (passport, visa, etc.)
  • Version control
🚪

Exit Management

  • Resignation processing
  • Notice period tracking
  • Exit interviews
  • Clearance workflows
  • F&F settlement automation
  • Relieving letter generation
📱

Employee Self Service (ESS)

  • Mobile & web portal
  • Leave applications
  • Pay-slip downloads
  • Attendance viewing
  • Profile updates
  • Expense claim submissions
Measurable Impact

Transform Your HR Operations
with Proven Results

⏱️

80% Time Savings

Automate repetitive tasks, eliminate paperwork, free HR to focus on strategy

✅

100% Compliance

Auto-calculate & file all statutory requirements, zero penalties

💰

40% Cost Reduction

Reduce admin overhead, eliminate errors, optimize workforce costs

📊

Real-Time Insights

Make data-driven decisions with live dashboards & analytics

😊

Higher Employee Satisfaction

Self-service tools empower employees, reduce wait times

🎯

99% Accuracy

Eliminate manual errors in payroll, attendance, calculations

🚀

Faster Processing

Payroll in minutes instead of days, leaves approved instantly

🔐

Secure & Compliant

Bank-grade encryption, role-based access, audit trails

Ready to Transform Your HR Operations?

Join 1000+ organizations that have automated HR, achieved 100% compliance, and empowered their workforce. Start your free trial today.

Schedule Live Demo

✓ No credit card required    ✓ Full feature access    ✓ Free implementation support    ✓ 24/7 customer support

Statutory Compliance

Stay 100% Compliant with
Indian Labor Laws

Pothera HRMS automatically handles all statutory calculations, returns, and filings—keeping you compliant and penalty-free.

🏛️

PF & ESI Compliance

Auto-calculate employee & employer contributions. Generate ECR files, Form 3A, 6A, 10, 12A for PF. Half-yearly ESI returns ready for filing.

💳

TDS on Salary

Auto-calculate TDS based on new tax regime or old regime. Generate Form 16 for employees. Prepare Form 24Q for quarterly filing.

📋

Professional Tax

State-wise PT rules pre-configured. Auto-calculate and deduct as per applicable slabs. Generate PT challan and returns for all states.

🎁

Bonus & Gratuity

Payment of Bonus Act compliance with eligibility checks. Automatic gratuity calculation on exit as per Gratuity Act rules (4.81% formula).

⏰

Overtime Compliance

Factories Act compliance with OT rate calculations. Configurable OT rules (1.5X, 2X). Auto-apply eligibility and limits as per law.

👷

Labour Welfare Fund

LWF deduction for applicable states (Karnataka, Tamil Nadu, etc.). Automatic contribution calculation and challan generation.

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